Executive Assistant - Hybrid, Eastwood, Quezon City

Pasig, Metro Manila, Philippines

Full Time

Experienced

Executive Assistant - Empowering Our Leadership & Legal Functions

Are you a highly organized and proactive administrative professional with a keen eye for detail? Do you excel at managing complex schedules and supporting critical departmental operations, especially those involving legal or contracting aspects? If so, we have an exciting opportunity for you!

We're seeking a dedicated Executive Assistant to provide comprehensive support to our leadership team. This pivotal role ensures seamless daily operations, efficient communication, and the effective management of key tasks, with a particular focus on our contracting functions.

🏢 About Neolytix:
Neolytix is a leading healthcare services company helping medical practices across the U.S. streamline their operations. From billing and credentialing to virtual assistance and analytics, we take care of the business side so providers can focus on patient care. At Neolytix, we're seeking individuals who are passionate about contributing to the well-being of others. We foster a culture built on freedom, respect, and reward, empowering you to build a fulfilling career.

Why Choose Neolytix?

Global Reach, Diverse Team: Join a team with diverse mindsets and experiences across 3 continents and 7 countries.
Make a Meaningful Impact: Your work will touch millions of lives, contributing to patient healing and colleague happiness.
Be at the Forefront: Work with top US HCOs and drive financial transformation in a stable, recession-proof industry.
Invest in Your Growth: Our comprehensive program provides hands-on experience and mentorship to elevate your skills.

What You'll Do:

Manage CEO's Calendar: Schedule meetings, appointments, and travel arrangements.
Liaison: Serve as the primary contact between the CEO and staff, stakeholders, and external partners.
Financial & Operational Reporting: Prepare strategic plans, budgets, and variance reports on operational and financial performance.
Document Preparation: Draft and edit correspondence, communications, presentations, and other documents for the CEO.
Meeting Management: Organize and attend meetings, take minutes, and ensure action items are communicated and followed up.
Reporting: Collect and analyze information to prepare various reports.
Research & Analysis: Research products, applications, markets, and vendors, then present detailed analyses.
Procurement: Obtain quotes for company applications and/or services.
Confidentiality: Handle sensitive information with discretion and integrity.
Project Coordination: Oversee special projects for the CEO, ensuring deadlines are met.
Board Meeting Support: Assist with preparations for board and executive sessions, including documents and logistics.
Communication Prioritization: Manage incoming communications, prioritizing based on urgency and relevance to the CEO's agenda.
General Administrative Support: Provide filing, copying, and expense report management for the CEO.
Task Follow-up: Follow up with colleagues within the organization to ensure task completion.
Proactive Task Management: Organize and update task trackers before meetings.

What You Bring:

2+ years of relevant work experience
User ins MS Excel – Formulas, Pivot tables
Excellent presentation preparation skills in Powerpoint
Fast Learner
Above average fluency in English
Excellent business writing skills
Outstanding organizational and time management skills
Discretion and confidentiality
Very strong interpersonal skills and the ability to build relationships with key stakeholders
Works US Central Hours

Compensation & Benefits:

Salary Range: 30,000 - 45,000 PHP
HMO
Paid Time Offs
Professional development opportunities
Performance bonuses
Fixed Weekends Off

Work Timings:

Mondays to Fridays
6:00 PM to 4:00 AM Philippine Time
Hybrid Set Up (at least 1-2x/week in the office only)

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Our Executive Assistant role involves supporting a CEO directly. Have you had experience in a similar executive support capacity? If yes, for how long?*

Could you describe your proficiency level in Excel?* Beginner/Basic - I can do basic data entry, create simple tables, and use basic formulas like SUM or AVERAGE.Beginner/Basic - I'm familiar with the interface and can navigate around.Intermediate - I'm comfortable with a wide range of formulas, including VLOOKUP, IF statements, and conditional formatting. I can create charts and sort/filter data effectively.Intermediate - I've used Excel for budgeting and tracking, and I can troubleshoot basic issues.Advanced - I regularly use pivot tables, complex nested formulas, and data validation. I can create dashboards, analyze large datasets, and might even dabble in macros (VBA) or Power Query.Advanced - I can build sophisticated models and automate tasks.Expert/Power User - I'm proficient in VBA for automation, complex data modeling, and integrating Excel with other data sources. I design and implement advanced analytical tools.Expert/Power User - I'm considered the go-to person for Excel issues in my previous roles.

Current/Previous Salary in PHP*

Expected Salary in PHP*

Are you amendable to work in a Hybrid set up that will require go to our office 1-2x/week in our office in Eastwood office?*

Are you located within NCR?*

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